Modern Business Letters

Negative Response to Job Candidate, Interview

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 It was a pleasure meeting with you yesterday and having
the opportunity to discuss your education and your career
goals.

I appreciate your candidness and feel that since your
objectives are to work in the field of     [specify area]
you should attempt to obtain a position with a firm that
would enable you to gain experience in your preferred area.
Unfortunately, our business does not afford you this
opportunity.

I am certain that you will find a position which suits you
soon and I believe that you have a great deal to contribute.

Please accept my best wishes for your future.

Sincerely,
[Name]
[Title]

Negative Response to Job Application

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 Thank you for your recent application for employment with
[name of company]

We regret to inform you that there are no openings in our
firm at this time.  While we know this is disappointing
news, we would like to retain your application in our
files for future openings.

Thank you for your interest in working for our company.

Sincerely,
[Name]
[Title]

Request for Refund on Undelivered Merchandise

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 In my letter of   [date] , I explained that the merchandise
I ordered from you hadn’t arrived.  I am attaching a copy of
that correspondence for your convenience.

Having received neither the merchandise nor a response to my
previous letter, I am requesting that you refund the [amount]
remitted with my order.  Attached is a copy of my cancelled
check.

I shall be looking forward to receiving my refund promptly.
Thank you for your immediate attention to this matter.

Sincerely,
[Name]
[Title]

Request for Refund of Duplicate Payment

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 On     [date]    , this office mailed to you a check
in the amount of $       per your     [date]  invoice.

After reviewing your file, I realized that this account
had been paid in full on    [date]       I am enclosing
a photostat of our cancelled check #      in the amount
of $

I would appreciate it if you would reimburse this office
for the duplicate payment.  I apologize for any
inconvenience this error has caused.

Thank you for your prompt attention to this matter.

Sincerely,
[Name]
[Title]
 

Refund for Carefully-Packaged Returned Merchandise

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 Having received the merchandise you returned to us on
[date]       we are enclosing our check to you in the
amount of $    [amount]

Thank you for taking such care in the packing of the
returned merchandise.

We are sorry that circumstances prompted the return
of this merchandise, but hope that you will continue
to allow us to serve you in the future.

Sincerely,
[Name]
[Title]

Acknowledgment of Application

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

     We appreciate your interest in being employed by our firm.
     We regret to inform you, however, that the available
position[s] has been filled, and we cannot give your
application further consideration at the present time.
     Your application will be kept on file for future reference
should an opening arise.
 

Sincerely,
[Name]
[Title]