Modern Business Letters

Announcement of Free Delivery Limitations Change

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

There has been a change in our delivery service policy
which we would like to bring to your attention.

We have always provided free delivery for any orders
placed with the      [firm]      , regardless of the
size of the order.  Due to the increase in the price of
fuel, we must now limit this free delivery service to
any orders over $      , not including the purchase of
cigarettes.  We regret the necessity of imposing this
restriction.

We wish to take this opportunity to thank you for being
one of our most valued customers.
 

Sincerely,
[Name]
[Title]

Announcement of Change of Address for Billing

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Our new building is completed and we have moved into our
brand new offices.

Our new address and telephone number is as follows:

                           [address]
                        [city,state,zip]
                           [telephone]

Thank you for bringing this announcement to the attention
of your accounting department.

Sincerely,
[Name]
[Title]

Announcement of Change of Address

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

As of Monday, July 1, 1986, Kabuki Sales Corporation of
America’s Eastern Regional Office will be located in our
new offices and warehouse building at 401 Grandiosa
Boulevard, Tampa, Florida, 33715.  The telephone number
for this new location is (813) 555-5428.

Our Manufacturing Division will remain at 2550 Santa Fe
Avenue, in St. Petersburg.

I have enclosed our most recent brochure on robotic
equipment for your review.  I hope you find it
interesting.
 

Sincerely,
[Name]
[Title]

Announcement of Catalog Price Reductions

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ] 

 This is my favorite kind of letter.  How many letters have
I had to write over the years advising you of a price
increase?  Why, you ask, am I so happy?  Read on.

This is to advise you that, for a limited period of time,
we are reducing prices on certain items in our catalog.
Take a moment to review the enclosed catalog.  I have
circled in red ink the items that are temporarily reduced.
What an opportunity!

Please take advantage of these prices.  If you wish to
order large quantities, or stagger shipments, give me a
call and we will try to work out mutually acceptable
terms and conditions.

In any event, get your order in, as these prices are only
in effect until  [date]

I do enjoy writing this type of letter.  Thank you in
advance for your order.

Sincerely,
[Name]
[Title]

Announcement of Business Name Change

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 As our new letterhead indicates, we have recently changed
the name of our business from    [old name] to [new name]

There has been no change in management and we will be
providing the same products and fine service on which we
have built our reputation in the industry.  We would
appreciate it if you would bring this announcement to the
attention of your accounts payable department and direct
them accordingly.

Thank you for being one of our valued customers.  We
appreciate your cooperation in this matter.

Sincerely,
[Name]
[Title]

Insurance Refund on Close of Escrow

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

We have received notice from the [escrow agency]
that you have completed the sale of your home.  The
homeowner’s insurance policy that was in effect at the
time of your sale provided coverage through   [date]
Therefore, you will be receiving a refund for the unused
portion of the premium that you have paid.  You can
anticipate receiving our check within two weeks.
 

Sincerely,
[Name]
[Title]

Letter of Understanding Regarding Terms of Proposed Contract

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 This will confirm that which we discussed during our
telephone conversation earlier today.

It is agreed that your firm,  [name of firm] , will
provide the technical support for the [name of project]
while we will provide the technical equipment, to your
specifications, and all funds necessary, up to [ceiling
amount]    to complete the     [intent]

If this meets with your understanding of our conversation,
please sign a copy of this letter and return it to my
office.  Upon our receipt of this verified letter, we will
forward same to our attorneys for final contract drafting
and revisions.

It was a pleasure speaking with you, and I hope to join you
soon for a toast to our mutual success in the   [project]

Sincerely,
[Name]
[Title]

Acknowledgment of Change in Meeting Date

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Pursuant to your request, we have changed your meeting
with  [name of individual]  to [time], on     [date]

We are pleased to be able to accommodate you in this
manner, and [name of individual] will be looking forward
to your meeting on this newly appointed date.
 

Sincerely,
[Name]
[Title]