Modern Business Letters

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Confirming Request for Company Plane

This memo is to confirm my phone request for the Rising Star on Monday, October 15, 19–. B. J. White, R. T. Bleyl, and M. K. Wilson will be flying to Atlanta to talk with Nelcro representatives about the delayed U1-terron Project.

We plan to depart the company hangar at 7:30 a.m. on Monday, October 15 and will leave Atlanta at 2:30 p.m. that same day.

If there is any conflict, please let me know immediately.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Service applications

It has come to my attention customers have been told we cannot take their service applications over the phone. Please correct this misunderstanding. We should most willingly take the application information over the phone and then, of course, ask them to complete (or verify) the written information when they come in for the first consultation.

This make-it-easy policy should be good news to our customers and should also increase our clerks’ sales records. In other words, they can “sign up the live ones” before they change their minds or simply neglect to come in personally by our weekly deadlines.

I appreciate your help in clarifying this policy to all involved.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Larger coffee machine
The rapid growth of our department has resulted in an increase of coffee consumption. The original budget for coffee has been exceeded and our machine simply does not have the capacity to handle the increased usage. In short, we need a new and larger coffee machine.

I hope you will approve this request in a timely and forthright fashion.

Memorandum 

TO:               

FROM:           

DATE:            

SUBJECT:  Requested Appointment about Zinc Oxides

In response to your request to meet and discuss new suppliers for our zinc oxides, I want to let you know Bob Ageet is now handling our purchases of this product. Frankly, I haven’t been involved with actual vendor decisions in the past nine months; therefore I can’t intelligently respond to the price questions and delays you mentioned in your June 2 memo. Please do feel free, however, to contact Bob about your concerns, and perhaps you and he can clear up any problems and consider new guidelines or controls. If, after your discussions with Bob, there is still some problem with the suppliers, please ask Bob to get in touch with me again. Thank you for your attention to details such as this.