Modern Business Letters

Memorandum

TO:

FROM:

DATE:

SUBJECT:  New Time Clock

Beginning next Monday we will switch over to a new magnetic strip card system of time keeping.  Could you inform your drivers they will receive their cards in their paychecks on Friday, and show them how to operate the new time clock?

Although it may be difficult to adjust to at first, this new system is ultimately meant to be more efficient than our old punch card time clock. In the future, drivers will be able to use their cards to fuel their vehicles and track mileage. We plan to install card readers at the pumps in May and in all the trucks by July.

Thank you for approaching this switch with your usual cooperative spirit.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: The Auditors Are Coming!

From April 23 through May 4, the Durham auditing team will return to do a full accounting audit of First City. They will be checking balancing procedures, approvals, documentation, and tickler files as they apply to each of our departments–Loans, Credits, New Accounts, Bookkeeping, Operations, and Security.

Let’s strive for excellence in every area. You can do it!

Memorandum
TO: 

FROM: 

DATE: 

SUBJECT: Approval for High Plains Roadshow Date and Guest List

The guest list and May 23 date for the High Plains Roadshow sound fine. Please add Bill Wyatt’s staff at Eastern to your invitation list.

Keep up the good work; I’ll look forward to hearing the show was a success.

Memorandum 

TO:               

FROM:            

DATE:            

SUBJECT: Materials for the Supervisory Skills Course at Ridgemore Center

I have shipped your materials for the Supervisory Skills Course today by Express Mail; you will, of course, have them in hand before receiving this note. Please accept my apology for the delay. Since everybody here in our office has observed the moratorium on spending, Doug Eddleman volunteered to load the box of manuals and cassettes on the company plane with him when he left for the meeting there on March 15. At the last minute, however, he became ill and could not attend the meeting. So naturally I panicked about the materials, as I am sure you did. I know how important it is for you as instructor to have the materials beforehand to preview, and I am sorry for what was poor judgment on my part.

Rest assured I’ll never “cut corners” in shipping your materials again. Thanks for your patience, and good luck with the course.