Modern Business Letters

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Flag, Motherhood, Apple Pie, and the Monthly Report–Accuracy, Timeliness

The monthly ERT report has become the number-one financial report in all of Newmell, Inc., having attained a prominence that ranks right in there with the flag, motherhood, and apple pie. In fact, it’s management’s single best tool for planning and, therefore, deserves top priority in timeliness and accuracy.

I’ve enclosed a poster that clearly depicts the report’s importance; please display it on a wall in your department or over the desk of the person responsible for getting this report to me each month. With this reminder, I encourage you to give the ERT your finest efforts.

Thanks. (Apple pie is coming under separate cover.)

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Power Shutoffs

Could you please have your maintenance staff notify our geologists when the power is to be shut off to any part of our laboratory for any length of time? Since power shortages of even a few seconds severely affect our research projects, we need this information in advance to prevent loss of both time and dollars.

This request for advance notification, of course, is in no way an attempt to regulate the work schedule of your men but simply a request for improved communication between our departments.

Thanks for the consideration you have given us in the past.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Speeding Up Loan Processing and Approval

When sending a loan request to us for approval, would you please also send along a signed note and a copy of the board of directors’ meeting minutes authorizing the loan request? This would certainly speed up the processing and approval in our office.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Approval for Beaumont Welding Center Additional Space, AFE 22-426

You have my approval on the extra 140 square feet at the Beaumont Welding Center.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Travel request
Your request for travel to the upcoming convention in Seattle has been approved. Please contact travel services for instructions on arranging for accommodations and transportation.

A complete report on the convention will be required once you return. Have a good time!

Memorandum TO:               

FROM:            DATE:            

SUBJECT:      Cancellation of Budget-Controls Discussion  Bart, I need to cancel our budget-controls discussion scheduled for next Tuesday, June 16, in my office. Sometime next week, I’ll phone to arrange another date to get together about this important matter. I’m sorry for any inconvenience this cancellation may cause, but three key individuals from whom I need to gather information before you and I talk are on a field trip to our