Modern Business Letters

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Natural Gas Regulation Course

This will confirm your registration for the Natural Gas Regulation course to be held at the Shamrock Hilton, March 3-4, 19– from 9:00 a.m. to 5:00 p.m. both days. If you must cancel, let us know immediately (ext. 4477).

In order for you to receive the most benefit from the course we recommend you review your course materials (attached) prior to attending the class.

The first workday after the course, please submit a completed “Training Evaluation Form” (also attached) and a brief summary commenting on benefits you derived, deficiencies in the course content, instructor’s presentation, and meeting format. Feel free to suggest improvements in any of these areas.

If you have other questions about the workshop preview assignment or evaluation, please ask.

Memorandum

TO: 

FROM: 

DATE: 

SUBJECT: Computerized Purchasing System

Frankly, John, I am dissatisfied with the development of our mutual project to computerize the purchasing system. I do not feel my staff and I are up-to-date on the project or have had sufficient input about our specific needs. Therefore, I don’t want to proceed with the plans until we talk further.

I would like to meet with you , Tom Brown and Fred Smith on Thursday morning at 8:00. Please contact my office if there is a schedule conflict.

On January 6 after a meeting with Ted Jones, I enclosed in a memo to him our comments on the data printout form he was proposing. However, I’ve had no written response from him or subsequent discussions about how our needs can be met with the programming. Then on February 16, we noted and questioned the purpose of your requisition 1224-55 for contract programming services. I talked with Merle White by phone, and she assured me this requisition had nothing to do with our project but rather was for work done for the Indonesian group. So, of course, when Tom Brown and Fred Smith visited me this week and wanted to know where I wanted two data processing consoles installed, I asked them to wait until I had further discussions with you to make that decision.

Attached are copies of the past correspondence so you can easily follow the development of events.

I look forward to our meeting so we can get on with this project.

Memorandum 

TO:

FROM:

DATE:

SUBJECT:  Time-Off for the Blood Drive —Request for Approval of Schedule.

I have made a schedule allowing employees in the billing department to take the time off in order to donate blood June 8-15.  Could you please review and give me your thoughts?  I have staggered the times employees would be absent so there will be no substantial interruptions in our work. It’s another way to encourage the staff to participate in our charity partnership with St. Sebastian’s Children’s Hospital.