Modern Business Letters

Acceptance of Order

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

      We are in receipt of your order as contained in the
attached purchase order form.
     We confirm acceptance on said order subject only to the
following exceptions:  [Describe]

_

     On exceptions noted, we shall assume you agree to same
unless objection is received within ten days of receipt of
this notice.
     Thank you for your patronage.

[Name]
[Title]

Acceptance of Counter Proposal

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Your counter proposal on the above referenced project
has been reviewed and is acceptable in its entirety.

We are enclosing an executed copy of the agreement along
with two copies for your files.

We are enthusiastically looking forward to this project
and are pleased about having the opportunity to work
together.

[Name]
[Title]

MANAGEMENT - Notifying Employees of New Procedures

INTEROFFICE MEMORANDUM

TO: [ ]
FROM: [ ]
DATE: [ ]
SUBJECT: [Direct deposit of payroll checks]

Beginning [November 1, Steel Construction] will begin the direct deposit of employee payroll checks. Instead of receiving a check, employees will receive a printout of the hours worked that week and the amount of the check being deposited. The payroll will be transferred to employees’ banks before [noon every Friday]. Deposits will be available according to rules and regulations of the individual banks.

[Steel Construction] has decided to implement this new procedure after results from the customer satisfaction survey showed that [95%] of our employees viewed direct deposit as beneficial to them.

ACCOUNTING/FINANCE - Credit - Restrictions

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

After [18 months] of prompt payments, we’ve noticed that your last [two bills were 30 days late]. We are concerned about the change in your payment pattern. Rather than cancel your credit line, we have reduced it 50%.

If, after six months, you are current with your bills, we will reevaluate an increase in your credit line.

Your business is important to us. We hope we can increase your credit line in the future.

Sincerely,

[Name]
[Title]

 ACCOUNTING/FINANCE - Credit Reference

[DATE]

[Name]
[Company]
[Address]
[City, State ZIP]

Dear [ ]

We are responding to your letter requesting credit information on [RayJen’s Shoe Store].

Over the past [seven years, Ray Smith, owner of RayJen’s Shoe Store] has ordered [$10,000] worth of merchandise from us. During that time, there have been [three] incidents where the bills have been [120 days] past due. To be fair, those incidents occurred [five and six] years ago. Over the past year [Mr. Smith’s] bills have been current.

Based on our experience with him, we believe [Mr. Smith] to be a good credit risk.

Sincerely,

[Name]
[Title]