Modern Business Letters

Confirmation of interview appointment

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Thank you for your courteous request to interview one of our
officers for the article you are writing about our business.

[name of individual] will be pleased to meet with you at our
offices at     [address]    , on     [day]    ,     [date]
    , at     [time]      I belive that you will find him to
be extremely knowledgable about our business and the role we
play in relationship to our industry.

Thank you for your interest in our firm
 

Sincerely,
[Name]
[Title]

Confirmation of acceptance of employee suggestion

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Your suggestion that we recycle the trims from our vinyl
production has been analyzed and found to be an extremely
viable idea.

This recycling process, which will be implemented in six to
eight weeks from now, will result in direct savings to our
firm.  We commend you for your inventiveness!

Please accept our congratulations on the adoption of your
recommendation and our thanks for your enthusiastic attitude.
 

Sincerely,
[Name]
[Title]

Refund of Duplicate Payment

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 Enclosed is our check in the amount of $         which
represents a refund for your inadvertant duplicate
remittance for payment of     [purpose]

We are pleased that our bookkeeping department discovered
this overpayment so quickly.

Sincerely,
[Name]
[Title]

Acknowledgment of Merchandise Returned for Repair

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 The     [product name and model number]      that you
mailed to us for repair was received on     [date]
We will be returning it to you as soon as the necessary
adjustments are made.

We are sorry that you experienced a problem with our
product and want to thank you for purchasing a
[name of product]

Sincerely,
[Name]
[Title]

Acknowledgment of Correspondence Indicating Postal Delay

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Thank you for your order.  At this time we cannot fill your
order due to an unexpected shipment delay from our overseas
suppliers.

We will hold your order for arrival of the merchandise, and
ship shortly thereafter.  Unfortunately, we cannot provide
you with a specific shipping date at this time.

Thank you for your anticipated patience in this matter.
 

Sincerely,
[Name]
[Title]
 

Acceptance of Resignation

[DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

It is with deep regret, that we accept your resignation
as     [position]     of the     [organization]

We can appreciate the demands that this position has placed
on you, and appreciate all of the fine contributions you
have made as     [position]
 

Sincerely,
[Name]
[Title]