Modern Business Letters

Notice to Employees of Bonus Cancellation

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 This has been a difficult year for the Chambers Corporation.
I am sure that you all know that the loss of our three
contracts with the United States Air Force, due to the cut-back
in defense appropriations, hurt us substantially.

In July,  we had a major decision to make.  The question we
were faced with was whether to let some of our employees go,
or to explore all other possible avenues of cost reduction,
keeping everyone’s job intact.  We chose the latter course.
Unfortunately, one of the policies we were forced to
eliminate for this year, was our annual Christmas bonus to
each of our employees.

This will be the first year since 1976 that we will be
unable to thank you in this special manner for your hard
work, loyalty and faithfulness.  We are all hoping that 1986
will be a prosperous year and that we will be able to
reinstate our traditional Christmas bonus policy.

Sincerely,
[Name]
[Title]

Notice to Cancel Shipment of Back-Ordered Goods

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

      Reference is made to our purchase order or contract dated
_, 19_, a copy of which is attached.
     We have received a partial shipment and notice that
certain goods are out of stock or on back order.
     Please cancel our order for the back-ordered goods and
adjust our invoice for goods received.

Sincerely,
[Name]
[Title]

Notice of Cancellation of Contract

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Notice is hereby given that we cancel our contract dated
               for the sale of     [description of goods]
to    [name of firm]    , for the following reason.

That on     [date]    , you breached said contract in the
following respect:                                      .

Cancellation of said contract is effected in respect to
that certain installment delivered on     [date]   , and
for any subsequent delivery of goods, contracted for in
said contract, inasmuch as your breach impairs the
contract as a whole.

[We claim damages from you in the amount of $       ]
 

Sincerely,
[Name]
[Title]

Letter Cancelling Unfilled Order

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

Our customer has informed us that she can wait no longer
for the merchandise we ordered from you on   [date]  .

We are therefore cancelling our purchase order #      ,
which was contingent on delivery prior to   [date]  .

Under the circumstances, we are certain that you will
understand the necessity of our cancelling this order.
 

Sincerely,
[Name]
[Title]

Apology After Cancellation of Order

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

This is to acknowledge receipt of your letter of [date]
in which you set forth your reasons for cancelling your
purchase order #

I am very sorry about the misunderstanding that led to
this cancellation and have taken the matter up with
management in order to ensure that a problem of this
nature does not occur again.

As one of our valued customers, your satisfaction is one
of our primary concerns.  Please accept our apology.

Sincerely,
[Name]
[Title]

Acknowledgment of Receipt (Documents)

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

 I hereby acknowledge the receipt of the following
documents from the firm of     [firm]    :

      1.

      2.

      3.

      4.
                           ____________________________
                              [Signature of Client]

Sincerely,
[Name]
[Title]

Acknowledged Receipt of Goods

 [DATE]

[Name]
[Company]
[City, State ZIP]

Dear [ ]

     The undersigned hereby acknowledges receipt and delivery
of the goods described on the annexed list or invoice and
further acknowledges that said goods have been inspected and
are without defect.
     Signed under seal this _ day of _, 19_.

Sincerely,
[Name]
[Title]